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AHA Projects Template Center
Your Hub for Templates, Forms, and Contractor Agreements
Financial Request or Activity
Special Event Insurance Request
Fill out this form is your project is planning an event or activity that is outside of your normal business.
Purchase Request Form
Please fill out this form to request purchases on behalf of your project.
Vendor Payment Requests
Did you receive an invoice to pay an existing vendor? Have you filled out the Set-Up Vendor Form FIRST!
Requesting a Bill/Invoice Payment
New Vendor Set up Form
To set up a Vendor in our Accounts Payable System, please tell us who you are hiring, what the work will be, and if there is a contract that needs to be signed.
Vendor Payment Requests form
Please use this form if you need to pay a vendor. Payments can take 10 days to turn around, so please let your vendor know. A W9 will be requested on on any amount over $600 in a tax year.
Reimbursement Request Form
Please remember to do a Save As before you send over
Independent Contractor Agreement Form
Request to be filled out by Project Lead to bring on someone to do work for the project.
Purchase Request Form
Complete before making a purchase. We can purchase on your behalf with your funds.
Credit Card Receipt Submission Form
Please have your receipts saved and ready to upload
Memberships
Invoice Request Form
Need to collect a donation or payment for services. Please fill this document out with as much information as you can.
Certification of Insurance Request Form
This form allows you to assign our general liability insurance coverage to a unique place for a specific event.
Independent Contractors
W9
Blank document for 2024 directly from IRS.gov
New Vendor Set up Form
To set up a Vendor in our Accounts Payable System, please tell us who you are hiring, what the work will be, and if there is a contract that needs to be signed.
Insurance
Special Event Insurance Request
Fill out this form is your project is planning an event or activity that is outside of your normal business.
Competitive Bidding
Competitive Bidding
This summary is a required attachment for all payables requests of $10,000 or above. Please make a copy of this document and complete it.
Marketing Updates
Website Update Request Form
Please fill out this form in its entirety and we will review the requested changes in the order they are received. Allow 10 business days for the approved changes to take effect. Also let your AHA Liaison know this has been submitted.
Event Forms
Western Lights 2026 - Vendor Booth Application
Applications will be reviewed and you will be notified about your status within two weeks of submission.